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GPA Rule
Qualitative standard is measured by reviewing the cumulative GPA of the student.
Credits Completed Rule
A quantitative standard is measured by comparing attempted credits to successfully completed credits. Credits are considered attempted when a student enrolls and attends the class even if the student withdraws. Credits are considered to be successfully completed when a student earns a grade of A, B, C, D, or P. A credit has NOT been successfully completed when a grade of F, I, L, N, W, FZ, ZL, or ZX has been received for that course.
Maximum Time Frame Rule
Another quantitative measurement is the maximum time frame a student can receive federal aid while earning a degree. Bachelor's degree students must complete their degree program within 180 credits and within 6 years of beginning attendance.
The maximum time frame for completing a graduate degree is established in the AU academic regulations. Master's degree students must complete their degree program within 6 years and PhD students within 9 years. Graduate certificate students must complete their program within 4 years.
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Minimum Standard for Progress
Full Time Undergraduate students receiving Federal aid must...
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ÌýÌýÌý Maintain a minimum cumulative GPA of 2.0 or better
ÌýÌýÌý Complete at least 24 credits within the fall & spring semesters
ÌýÌýÌý Complete at least 66.67% of all cumulative attempted credits
ÌýÌýÌý Complete the degree program within 6 years
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Part Time Undergraduate students receiving Federal aid must...
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ÌýÌýÌý Maintain a minimum cumulative GPA of 2.0 or better
ÌýÌýÌý Complete at least 66.67% of all cumulative attempted credits.
ÌýÌýÌý Complete the degree program within 6 years
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Full Time Undergraduates students receiving institutional Merit Aid* must...
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ÌýÌýÌý Maintain a minimum cumulative GPA of 3.2 or better
ÌýÌýÌý Complete at least 30 credits within the fall & spring semesters
ÌýÌýÌý Complete at least 66.67% of all cumulative attempted credits
ÌýÌýÌý Complete the degree program within 6 years
*Undergraduate (UG) merit awards are renewable for up to 4 years or 8 semesters of UG study. UG merit awards CANNOT be used for graduate level course work.
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Full Time or Part Time Graduate students receiving Federal aid must...
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ÌýÌýÌý Maintain a minimum cumulative GPA of 3.0 or better
ÌýÌýÌý Complete at least two-thirds of all cumulative attempted credits.
ÌýÌýÌý Complete the degree program within the maximum time frame as defined in the AU Academic regulations.
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Graduate students receiving institutional merit aid must...
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The Financial Aid Office does not monitor eligibility for graduate merit awards. These awards are evaluated separately within the academic units.
Graduate Certificate students receiving Federal aid must...
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ÌýÌýÌý Maintain a minimum cumulative GPA of 3.0 or better
ÌýÌýÌý Complete at least two-thirds of all cumulative attempted credits
ÌýÌýÌý Complete the degree program within the maximum time frame as defined in the AU Academic regulations
Frequency of Monitoring
The financial aid office monitors the Satisfactory Academic Progress (SAP) of each aid recipient annually. This occurs in late May once spring grades have been submitted. With the exception of summer aid, SAP review is completed prior to awarding continuing students. Written notification will be sent to those students who are not meeting requirements as stated above.
Summer Award Letters and SAP Review
Because the summer session begins before spring grades are available for review, students requesting financial aid for the summer session will be awarded aid prior to SAP being evaluated in May. However, if a student is failing SAP as of the end of the fall semester, processing of summer aid will be suspended until spring grades have been received and evaluated. All students receiving summer aid are still subject to the official SAP evaluation in May, and aid will be cancelled at that time if the SAP requirements have not been met.
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Transfer Credits
Courses accepted as transfer credit are included in the total attempted and total completed credits in determining whether or not a student is maintaining SAP requirements.
Freshman Forgiveness (Academic Amnesty) and Remedial Course Work
Per federal regulations, all course work must be included in the evaluation of SAP. Grades assigned for remedial course work and the original grades forgiven through Freshman Forgiveness will therefore be included in the cumulative GPA along with all other grades in determining whether or not a student is maintaining SAP requirements. In rare instances, this may result in the student failing SAP due to a lower calculated cumulative GPA than what is indicated on the student's academic transcript.
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Repeated Courses
Students may repeat courses for better grades. Each attempt is recorded, and the grade for each attempt is computed into the cumulative GPA. Effective July 1, 2011, when repeating a previously passed course, a student may receive financial aid only once for retaking that course. A course is considered to have been previously passed if it received a grade of A, B, C, D, or P.
In Progress Grades and Satisfactory Progress Grades
In Progress and Satisfactory Progress grades are considered to be successfully in progress and will not result in students failing the percentage of credits completed rule. However, students may still fail the maximum time frame rule while receiving IP or SP grades.
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Incomplete Grades
Incomplete grades are considered to be attempted but not completed and may result in a student failing to maintain SAP requirements.
Missing Grades
The Financial Aid Office is unable to evaluate a student's SAP status if the student is still awaiting grades for course work. The SAP review will be conducted once all missing grades have been submitted. For students who have studied a semester through AUAbroad, it is the student's responsibility to follow-up with AUAbroad to ensure that all requirements have been met for the AUAbroad grades to be posted in a timely manner. Provided that the student has met all necessary requirements, the student will not be penalized for delayed grades.
Re-Establishing Financial Aid Eligibility
For a student who has failed to maintain satisfactory academic progress, eligibility for financial aid funds may be re-established SAP through the following ways: the changing of a grade; or the completion of incomplete or in progress courses, or the reporting of a missing grade. A student may also opt to attend without receiving Federal or institutional financial aid while completing courses to regain their SAP standing.
Multiple Programs of Study
Coursework for a program previously completed (degree earned) will not be included in the Satisfactory Academic Progress (SAP) evaluation for the current program of the student. Previous coursework in which no degree was earned will count as part of the total GPA and credits attempted when evaluating SAP and may result in a student failing to maintain SAP requirements.
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